“Personal Data Processing Policy JAECKEL/ MONTOYA ABOGADOS SAS”
Entrada en vigencia: octubre 23 de 2014
Última revisión junio 10 2022
JAECKEL/MONTOYA ABOGADOS SAS (en adelante JM) es responsable de los datos personales e información que nos suministran nuestros empleados, contratistas, o aspirantes a ser empleados o contratistas (en adelante, los Titulares), así como de la información de nuestros clientes actuales, antiguos y potenciales, proveedores, aliados comerciales y visitantes. Lo invitamos a leer este documento completamente.
JAECKEL/MONTOYA ABOGADOS SAS (from now on JM) is responsible for the personal data and information provided by our employees, contractors, or applicants to be employees or contractors (from now on, the Owners), as well as the information of our current clients, former and potential, suppliers, business partners and visitors. We invite you to read this entire document.
1. ACCEPTANCE OF THIS PRIVACY POLICY and AUTHORIZATION FOR THE COLLECTION AND PROCESSING OF PERSONAL DATA AND OTHER INFORMATION.
Se entiende que existe ACEPTACION EXPRESA DE LA PRESENTE POLITICA DE PRIVACIDAD y AUTORIZACION PARA USO DE DATOS por la solicitud o presentación de propuestas o la celebración de contratos escritos o verbales con nosotros, al enviar o diligenciar formularios de contacto a través de nuestra página web o de cualquier medio tecnológico y en general por cualquier forma de aceptación expresa o inequívoca de las presentes políticas.
It is understood that there is EXPRESS ACCEPTANCE OF THIS PRIVACY POLICY and AUTHORIZATION FOR THE USE OF DATA for the request or presentation of proposals or the conclusion of written or verbal contracts with us, by sending or filling out contact forms through our website or any technological means and in general by any form of express or unequivocal acceptance of these policies.
2. PURPOSE OF THE CLIENTS, SUPPLIERS, BUSINESS PARTNERS AND VISITORS OF OUR COMPANY DATABASES THROUGH PHYSICAL OR VIRTUAL MEANS.
a) Communicate with the Holders for contractual, informative, academic, commercial, accounting, and regulatory purposes and in general to comply with our corporate purpose.
b) Disseminate the cases or issues that we have attended and that are successful or of interest.
c) Determine strategic, statistical, commercial, financial, social and technical data risks of interest for the good performance of our activities.
d) Verify conflicts of interest.
e) Audit, analyze and verify the information in the holder’s database to design and execute administrative, labor and financial strategies and verify the information of the clients, suppliers and visitors of our company.
3. PURPOSE OF THE EMPLOYEES AND CONTRACTORS DATABASE.
a) Communicate the issues inherent to the relationship and comply with the purpose of it, acquired with the Holders.
b) Preserve and manage the information on the employment or service relationship with the Holders.
c) Publish and disseminate on the website, by email, or through any other means the professional academic profiles of the Holders.
d) Verify conflicts of interest, disabilities and incompatibilities with employees or contractors, with subsidiaries or business partners.
e) Protect the health of employees and contractors.
f) Audit, analyze and verify the information in the Data Base of the holders to design and execute administrative, labor, and financial strategies and verify the information of the employees and contractors.
g) In no case, confidentiality or professional secrecy is violated by the use of personal data.
We do not share personal data with third parties, unless it is an affiliated company of ours.
4. DATA THAT IS COLLECTED AND HOW IT IS OBTAINED.
In our relations, we may request data necessary to fulfill the purposes described in this Treatment Policy, such as:
4.1. In relation to the clients, suppliers, commercial allies and visitors database: Name and surnames, identification number, correspondence address, contact telephone number, email, business background, court records, commercial and family relationships with other companies or with public entities, needs and interests, place of work, fingerprints, photograph or images of the face and body, signature, dates and times of access to our offices.
4.2. In relation to the employees and contractors database: Name and surnames, nationality, marital status, identification number, military card, professional card, fingerprint, date and place of birth, blood type, marital status, mailing address, contact telephone number, emergency contact, email, employment, medical, health, academic and patrimonial history, references, business or financial history, judicial, disciplinary and family information in front of other companies or with public entities, recent photographs, images on surveillance cameras; occupational medical history; name, identification number, telephone number, sex, date and place of birth, place of work position or profession of the spouse or permanent partner of employees and contractors and their relatives up to the fourth degree of consanguinity, second of affinity and/or first civil, and any other data that may be necessary to achieve the purposes described, photographs and information for the website and service portfolios.
4.3. Data of minors: We will only request, use and store data of minor children of our dependents, employees or contractors that are of a public nature. The purpose of such treatment will be solely to plan and carry out activities related to the welfare of employees and minors. We will always take into account the respect and prevalence of the fundamental rights of minors.
4.4. Sensitive Data. We do not request sensitive data.
5. CHANGES IN THE PRIVACY POLICY.
Substantial changes in the treatment policies are only communicated by posting on the website or by email.
6. STORAGE OF PERSONAL DATA AND SECURITY CONDITIONS.
The Owner expressly authorizes us to store personal data. We inform you that personal data is protected through the administrative and technical measures that we reasonably have within our reach and that we are constantly improving. The Holder expressly accepts this form of protection and declares that he considers it convenient and sufficient for all purposes.
7. RIGHTS OF THE HOLDERS.
The Holders have the right to know, update, rectify their information, and/or revoke the authorization for their treatment. In particular, in accordance with article 8 of Law 1581 of 2012, the rights it has are:
a) Know, update and rectify your personal data.
b) Request proof of the authorization granted.
c) Be informed, upon request, regarding the use that has been given to your personal data;
d) Submit to the Superintendency of Industry and Commerce complaints for violations of the provisions of the law.
e) Revoke the authorization and/or request the deletion of the data.
f) Free access to your personal data that has been subject to Treatment.
8. PROCEDURE FOR INQUIRIES, UPDATES, REQUESTS OR CLAIMS IN RELATION TO PERSONAL DATA.
a) If you wish to exercise any right to protect your data, send us an email or physical mail to the contact addresses provided. In 10 business days, we will respond. If this is not possible within said term, we will inform you of the reason and in any case, we will answer you on another date that will not exceed five (5) business days following the expiration of the first term.
b) In case of revocation of authorization, withdrawal or deletion of the Database and claims on Personal Data, proceed as follows:
1. Send us a claim to the electronic address indicated in these policies with the identification of the owners, the description of the facts and the address, and attach the documents related to the claim. If the claim is incomplete, we may require within five (5) days of receipt of the claim to correct the faults. After two (2) months from the date of the request, without the applicant submitting the required information, it will be understood that the claim has been withdrawn. If we are not competent to resolve the claim, we will transfer it to the appropriate party within a maximum period of two (2) business days after receiving the request, thus remaining responsible for the use, rectification or deletion of the data.
2. Once the complete claim has been received, when it cannot be resolved expeditiously and as long as it is technically possible, a caption will be included in the database that says “claim in process” and the reason for it, in a term, not exceeding to two (2) business days. Said caption will remain until the claim is decided.
3. The maximum term to address the claim is fifteen (15) business days from the day following the date of receipt. When it is not possible to address the claim within said term, the Holder will be informed of the reasons for the delay and the date on which his claim will be addressed, which in no case may exceed eight (8) business days following the expiration of the first finished. The withdrawal or deletion will not proceed when there is a contractual or legal duty to remain in our database, for example, for the fulfillment of accounting, tax, commercial or legal duties.
RESPONSIBLE AND IN CHARGE OF DATA PROCESSING.
JAECKEL MONTOYA ABOGADOS SAS NIT. 900.67144. Calle 90 19A-49 Office 803 Bogotá Colombia; phone: P.B.X (057-1) 5302489 email: abogados@jaeckelmontoya.com
PERIOD OF VALIDITY OF THE DATABASE.
The personal data included in the Database will be valid for the period necessary to fulfill its purposes and to allow JAECKEL MONTOYA ABOGADOS to comply with its legal and contractual obligations.
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